Administrative Project Manager

Folsom, CA
Full Time
Experienced

Position Summary

We are seeking a highly capable, detail-driven operations professional to lead the coordination and execution of our Clandestine Laboratory Training programs while providing strategic operational support to our Industrial Hygiene division.

This is not a traditional administrative role. The ideal candidate is a seasoned professional who thrives in complex, deadline-driven environments and takes ownership of mission-critical deliverables. You will serve as the operational backbone of two specialized departments, ensuring contractual compliance, flawless training execution, client excellence, and publishing-level quality control of all outward-facing materials.

This role requires exceptional organizational discipline, executive-level communication skills, contract awareness, and the ability to manage multiple high-stakes priorities simultaneously.

Essential Duties and Major Responsibilities

Program & Operational Leadership

  • Oversee end-to-end coordination of Clandestine Lab Training programs nationwide and internationally
  • Ensure all contractual obligations, payment mechanisms, and compliance requirements are secured prior to course execution
  • Manage instructor logistics, equipment procurement, supply chain coordination, and training materials fulfillment
  • Maintain operational readiness of mock lab equipment, PPE inventories, and course materials
  • Ensure 100% accuracy and quality control of all published or distributed departmental materials

Contract & Compliance Oversight

  • Support preparation and submission of contracts, proposals, and reports
  • Monitor fulfillment of government and private-sector contract requirements
  • Track RFP opportunities and assist in response preparation
  • Maintain job folder documentation and job number processing

Client & CRM Leadership

  • Serve as primary point of contact and registrar for training programs
  • Oversee Salesforce data integrity across both departments
  • Maintain course scheduling, client communications, and enrollment systems
  • Build and sustain professional client relationships

Cross-Department Operational Support

  • Provide high-level document review and editorial oversight for Industrial Hygiene deliverables
  • Coordinate webinar-based, in-person, and hybrid training formats
  • Represent the organization at industry conferences
  • Provide selective front-line support as needed

Required Qualifications

  • Minimum 5+ years of progressive experience in operations, program coordination, contract administration, or comparable leadership roles
  • Demonstrated experience managing government contracts and compliance documentation
  • Advanced proficiency in Microsoft Word, PowerPoint, Excel, and Salesforce (or comparable CRM systems)
  • Experience coordinating multi-location logistics and training delivery
  • Proven ability to produce and edit professional-grade written materials
  • Strong working knowledge of OSHA regulations and safety environments
  • Valid driver's license with the ability to travel as required
  • Ability to lift 75 lbs. and manage physical training equipment logistics

Preferred Qualifications

  • Bachelor’s degree or higher in Business Administration, English, Journalism, Marketing, or related field
  • Experience in environmental health & safety, industrial hygiene, or specialized training environments
  • Knowledge of clandestine laboratory environments, PPE standards, and mock lab training equipment
  • Experience hosting or managing webinar-based learning platforms (Teams, Webex, etc.)
  • Marketing and RFP development experience

Wage: $31.25 to $33.65 per hour

Work Hours: 7:00 AM to 6:00 PM. Hours vary and are dependent on business needs.  Generally, Monday through Friday, but days may vary with the workload.  Some weekend and after-hours work may be required.

Benefits

  • Medical - Six plans to choose from, including Kaiser (coverage begins the 1st of the month after completing 30 days of employment)
  • Dental, Vision, and Basic Life Insurance (coverage begins the 1st of the month after completing 30 days of employment and is 100% employer-paid for the employee-only coverage)
  • 401k Retirement plan with employer match up to 7% of contributions
  • FSA, Dependent Care FSA, HSA, and Lifestyle Spending Account (use for a gym membership, pet insurance, ski passes, exercise equipment, and so much more)
  • Voluntary Life Insurance for the employee, spouse, and children
  • Eight company-paid holidays per year
  • Paid Time Off

Company Information

We are a specialized Environmental Health & Safety consulting firm delivering expert-level training and technical services nationwide. We value collaboration, accountability, and continuous improvement in everything we do. Visit our website at http://NES-EHS.com for more information.

NES, Inc. is an Equal Opportunity Employer/Veterans/Disabled

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